Scope of Work/Overview

Members lead and are the face of the annual campaign.

Responsibilities:

While we would be grateful if you participated in all of these responsibilities, we absolutely respect your time and are in hopes that you will do as much as you can throughout the year. We truly appreciate any time you can give in support of our United Way. Supports planning and execution of fundraising activities such as annual campaign and marketing and communications.

• Make a meaningful gift to the 24-25 Annual UWFH Campaign

• Promote the importance of volunteer involvement with UWFH

• Connect with area businesses on our Workplace Campaign prospect list to participate in support of our United Way

• Identify Workplace Campaign prospects and possible contact information for each location

• Connect with potential Workplace Campaign sites to introduce the UWFH Development team

• Participate in kick-off meetings at Workplace Campaigns and speak about why you give and volunteer

• Thank Workplace Campaign participants via email, text, phone call or note

• Notify a member of the UWFH Development team of any communication/touches with Workplace Campaign contacts

• Suggest potential sponsors for UWFH events: Annual Campaign Kick-Off

• Breakfast, and Annual Meeting. When appropriate make an ask on behalf of UWFH or introduce UWFH staff for follow up

• Assist our United Way in suggesting contacts in support of programs such as the Diaper Drive, Backpack Campaign and Literacy Program

• Share UWFH social media posts and emails with friends and colleagues (ie: Giving Tuesday)

• Identify and help recruit potential UWFH volunteers

Annual Calendar:

• Monthly during Workplace Campaign season (September, November & December)

• Three additional meetings (January-June) or additional meetings as needed

• Attend annual Campaign Kick-Off Breakfast (October)

• Attend Annual Meeting (June)

Scope of Work/Overview:

• Makes recommendations to the Board regarding all matters pertaining to the allocation of funds to agencies and programs receiving United Way support. A majority of the membership of the committee shall be from the community at large, not board members.

Responsibilities:

1. Responsible for creating and implementing processes to identify community needs. (e.g., expert panels, partner panels, community surveys, etc.)

2. Responsible for creating funding mechanisms. This includes, but is not limited to:

   • Crafting a funding focus statement for approval by the board of directors.

   • Crafting and reviewing documentation related to the grant application process:

     1. Letter of intent

     2. Request for proposals

     3. Application

   • Developing the grant review process and establishing metrics and systems used for scoring.

3. Make funding recommendations, in relation to partner agencies and based on the scoring and grant review process, to the UWFH board of directors. 

4. Responsible for the oversight and monitoring of all funded programs. 

   • Request and receive annual reports from partner agencies, including progress on program goals, an annual audit, and financial statements in such form as the committee may deem necessary.

   • Conduct site visits of partner agencies for the purposes of program review. 

   • Be responsible for matters relating to the admission, maintenance of good standing, and termination of partner agencies. 

   • Be responsible for the encouragement and development of close and cooperative relationships between partner agencies and the UWFH.

   • Submit for board approval any alterations of final distributions arrived at after review of partner agencies.

Annual Calendar: 

The Community Investment (“CI”) Process starts in August and ends in the spring of the following year. The calendar is generally as follows:

• August: 

  • Begin gathering input from the community via expert panels.

• September:

  •  The community survey is released. 

  • Annual reporting documents are sent to partner agencies

• October: 

  • Annual reporting documents are due from partner agencies. 

  • Annual review site visits begin. 

• November: 

  • Annual review site visits wrap up by the end of month.

  •  Request for proposals (RFP) and funding focus statement editing begins based on the results of the survey and expert panels.

• December: 

  • Funding focus statement is approved by Board of Directors at their November/December meeting. 

  • RFP is released.

• January: 

  • Recruitment for the CI review team begins. 

  • UWFH holds informational sessions to inform applicants about the process. 

  • The Letter of Intent (LOI) is released to attendees of informational sessions. 

  • LOIs are reviewed.

• February: 

  • Application form is released to all agencies with accepted LOIs.

• March: 

  • Applications are due. 

  • Review process begins with an informational meeting for all reviewers.

• April: 

  • Funding recommendations are made by the CI Committee and decided on by the Board of Directors.

• May: 

  • Partner agency contracts are created and negotiated.

• June: 

  • All contracts are due. 

  • Planning for the year ahead begins.

Commitment of Members:

• During the review process (Spring), any CI committee member who has agreed to review applications will spend roughly 20 hours reviewing applications and attending site visits for applicants, and participating in grant review sessions of the CI committee.  

• Outside of the review process, the committee meets for one hour on the second Tuesday of every month, as needed. 

Restrictions:

• Any CI Member that is interested in being a part of the grant review process may do so. In the case of a conflict of interest the individual with the conflict will not read or score the grant application of the organization they are involved with. Said individual will recuse themselves from voting during the CI and Board votes but may be part of the conversation regarding the agency.

Committee Staffing:

• The CI Committee receives staff support from the Community Investment Manager. The UWFH Executive Director also takes part in the CI Committee. 

• Minutes are taken and circulated monthly by the CI Manager.

Documents/Policies:

Responsible for creating funding mechanisms. This includes, but is not limited to:

• Crafting a funding focus statement for approval by the board of directors.

• Crafting and reviewing documentation related to the grant application process:

  1. Letter of intent

  2. Request for proposals

  3. Application

Overview: Monitor and ensure the fiscal health of UWFH.

Scope of Work:

• Oversees expenditures; provides oversight to the Executive Director on the budget; recommends budget to Board of Directors for approval; oversees financial, investment, audit processes, and internal controls of UWFH; reviews all financial statements; reviews all investments.

• Responsible for policies and protocols relating to the organization's finances.

• Reports to the Board of Directors, Executive Committee, and others as the Board shall request or require.

• Chaired by the Treasurer. Option to have Co-Chair at Treasurer’s and Executive Director’s discretion. 

Responsibilities/Bylaws:

1. Oversees and advises on expenditures; provides oversight to the President on the budget; recommends budget to Board of Directors for approval; oversees financial, investment, audit processes, and internal controls of UWFH; reviews all financial statements; reviews all investments. 

2. Responsible for policies and protocols relating to the organization’s finances. 

3. Reports to the Board of Directors, Executive Committee, and others as the Board shall request or require.

4. Chaired by the Treasurer.

Time Commitment

Meets quarterly to review quarterly financial statements, may meet additionally to review audit and budget as needed.

Scope of Work/Overview:

• Engage in activities that advance JEDIB within UWFH and beyond

• Offer training opportunities for UWFH Board members, and potentially a wider community audience

• Assess JEDIB in our community investment process

Responsibilities:

• Consider the needs of people representing diverse populations and the needs of all lower-income people as decisions are made about use of emergent and other funds

• Recommend training, activities, and discussions for Board members to engage in, as they demonstrate UWFH's commitment to JEDIB

• Tiered training beginning with baseline 101 training that educates people on JEDIB to establish expectations for all Board members, including topics of anti-racism, embracing diversity, health equity, anti-agism, disability competence and affirming practices, LGBTQ+ competence and affirming practices

• Develop a targeted approach to ask people representing diverse populations to donate to UWFH

• Ask grant applicants to explain who they serve and how they reach people representing diverse populations and underrepresented populations

• Invite people who represent diverse populations to join committees, including JEDIB

• Begin informal conversations that can lead to nominations for Board seats

Annual Calendar:

• Monthly meetings with exact dates currently scheduled based on members' availability

• Quarterly 90-minute meetings once the committee feels ready to go to quarterly meetings

• Homework between meetings, as appropriate (e.g. sharing articles, video links, conversations, etc.)

Role of the Board:

• Oversee JEDIB Committee

• Establish a budget to support our JEDIB work

• Identify how much of our community investment funding serves diverse populations

• Participate in anti-racism training(s) and JEDIB activities such as reading, videos, etc.

• Orientation to JEDIB for new Board and Board committee members

• Possible membership on the JEDIB Committee

• Identify opportunities to integrate JEDIB concepts into other United Way committees

• Advocate for JEDIB principles in non-United Way aspects of life

Overview & Scope of Work:

• The Audit Committee oversees the work of an independent auditing firm that (1) reviews the risks and internal controls of the United Way of Franklin and Hampshire Region, (2) prepares audited financial statements, and (3) prepares the 990 and Form PC tax filings.

Annual Calendar:

• Late May / Early June – Audit Planning Meeting.  October – Post Audit Meeting.
  
  Commitment of Members:

• 2 meetings per year plus independent review of financial statements and tax returns.
  
  Restrictions/Guidelines:

• Members of the Audit Committee should not be members of the UWFH Finance Committee. 

• Members should include both board members and non-board members.

Committee Staffing:

• The Executive Director and Finance staff are active in coordinating the work of the audit committee and auditors.